Spring Virtual Meeting


(Scroll down to see all of our generous corporate partners)

SFOF State Leaders pose for a picture at the 2019 SFOF Fall National Meeting with then United State Treasurer Jovita Carranza. Jovita Carranza now serves as the Administrator of the Small Business Administration.


Before the Meeting:


You Must Be Registered.


This SFOF Spring Virtual Meeting will be available to representatives of our 2020 corporate partners, our speakers, and our state leaders and state staff. There are no registration fees for this meeting.


A private zoom number and password will be emailed to the email address that you use at registration 24 hours prior to the beginning of the event.


Control video and audio quality.


Invest in a quality webcam and speaker and microphone headset or a higher quality camera with built-in microphone.  These provide better video and audio than your computer’s built-in system. Try to do your best to be in a quiet, indoor location to control ambient noise when you are not muted.


Bandwidth and signal. 


If you can, increase your bandwidth. If you are wireless, try to remain close to the wireless router and consider installing a signal booster in areas of low signal strength. When you have the option, choose wired (instead of wireless) for video conferencing.


Practice speaking to the camera and not the screen.


Our tendency is to look at the person on the screen, but you should look at the camera when you speak so the audience feels like you’re talking directly to them.


Adjust your lighting.


Don’t sit directly in front or beside a bright light source, or else all the audience sees is a bright light and a shadowy figure. Experiment with moving lamps and your camera until you can see your brightly-lit face on the screen.


Think about your background.


Try to provide a nice, plain background. If your treadmill is in your office and you use it more as a place to hang laundry, that’s not really the best visual for your audience. You can’t control everything in a mobile environment, but you should give some thought to background prior to the meeting.


During the meeting:


Identify Yourself.


The easiest way to do this is to be sure and use the video feature for Zoom. Please be sure your zoom “box” that appears on the screen has your first and last name. If you must call in only — your phone number on screen MUST match your phone number you use for registration. If you are on the call and the host cannot identify you, you will be removed from the call.


Mute your microphone until Q&A.


Zoom has a “Mute Microphone” option that cuts down on ambient feedback for the audience. When there is a lot of back-and-forth discussion you will turn this off, but you should mute yourself when listening to a presenter.


Use Zoom’s chat function.


You can send a question or statement to everyone.


Think about your actions on camera.


Always remember that everyone can see you. Someone is watching as you take a big, wide-mouth yawn, stretch, or wander around the room. These exaggerated movements are distracting to the audience and can be disruptive to the speaker. Try to stay still and be attentive.


Interested in becoming a SFOF Corporate Partner?


SFOF corporate partners are a vital part of our organization. Our corporate partners make an annual, non-refundable, commitment to support the State Financial Officers Foundation (SFOF) and its activities.  A part of the partnership includes sponsorship of our national meetings.  Our gatherings are intentionally smaller creating a more intimate atmosphere that allows lasting relationships to form with all that attend.


SFOF is a 501(c)3 non-profit organization. The organization does not endorse political candidates and is not a political committee. SFOF is not involved in issue advocacy on behalf of elected officials. For more information email derek@statefinancialofficers.com.





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